One of the questions I’m often asked is how to start a difficult or challenging conversation. It might be a sensitive topic, performance matter, or personal issue. In my experience, managers often want to either:
1. Tap dance around the topic with “small talk” — conversation about football, movies, pets, etc. and then launch into the coaching discussion. This can send mixed messages to employees about why they are there. It’s better to keep the message on point. Or…
2. Get straight to the point. Do not pass go and do not collect $200. This can come across as a bit harsh. It might send the message that the manager is uncomfortable and wants to get the discussion over as soon as possible.
Finding the right words can be a challenge. Which is why I was happy when McGraw Hill sent me a copy of the book Perfect Phrases for Icebreakers by Meryl Runion and Diane Windingland.
The book shares literally hundreds of ways to start meetings, conversations, and discussions. They are organized by who you are conversing with, what the conversation is about, where you are having the discussion, and what you’re trying to accomplish.
Now some of you might be saying…really?! A book of phrases?! Is this necessary?! And until I read the book, I might have agreed with you. But while I was perusing the book, I found myself thinking of the manager trying to start a coaching conversation with one of their employees and struggling for the right words to say.
I also found myself thinking of the new consultant attempting to strike up conversations with potential clients at networking meetings. Or the job-seeker hoping to engage in conversation with a recruiter. I thought of the trainers and facilitators looking for great questions to involve participants during sessions. And the business pro who hates attending conferences alone and would love to find a comfortable way to chat with another attendee.
If you know someone who is looking for suggestions in the best way to start a conversation, this book could be valuable. Using my example of the manager trying to start a tough conversation, the book offers a few tips:
1. I’d like to ask your permission to raise a sensitive subject.
2. I have some things to say that I imagine will be hard to hear. I think it’s important you know, and that’s why I want to have this conversation.
3. I wish I had better news to share. I’ll tell you straight out, answer your questions, and explore next steps with you.
Each of us has moments when we’re looking for a better way to say something. This book can help.
Sharlyn Lauby is a popular HR blogger and consultant. This post was originally published on her website, HRBartender.com.